Ways you can save money with a Time and Attendance Solution

Everyone wants to save their money, and by using a Time and Attendance Solution, you can do so easily and quickly, without spending too much time as well.

1) Pay employees only during the time that they are at work

With biometric time clocks, employees must physically be at the time clock to punch in or out. Biometric time clocks verify an employee’s identity by their fingerprint, handprint, facial scan, or a range of other methods. This means that an employee can’t punch in for their friend, known as “Buddy Punching“; an employee can’t share their fingerprint with their buddy.

For example, if on average you lose 30 minutes of productivity per day (for example 3 employees punch in 10 minutes late), then in one week, you will lose 2:30 hours of productivity, and $1950 a year in lateness.

2) Eliminate early punches before a shift and late punches after a shift

If one of your employees punches in early every day or punches out late, then over time you will be paying a lot of extra money to this employee.

For example, if on average one of your employees punches in 15 minutes early then over one week you will pay an extra 1:15 to this employee. Over a year (5 working days per week) you will be paying the employee an extra 65 hours of salary. At $15 an hour, the employee will make an extra $975.

By setting Block Rounding Rules in PayPunch, you can eliminate early and late punches.

3) Employees who are only suppose to work on that day get paid

One of our employees comes in on a day that they are not scheduled, punches in, and begins to work. They are not suppose to be at work, as we already have enough employees to cover the shift, but they come in anyway just so they can get extra money.

In this case, the employer was paying their employee around $120 extra each shift even though they were not suppose to be at work.

By creating and assigning Shifts to employees, any employee who punches in outside of their scheduled shift time will not have the hours totalled and they will not be paid for when they should not be at work.

Total:

Depending on how many employees your company has, you can save a great deal of money by using a time and attendance solution. Even if you purchase an Enterprise Edition license to track an employee, and you save $30 per employee (which on average is about 2 hours of work), then you have already made back your money!

For more information on how to save money, please give us a call at 1-888-777-0388, or by sending an email to support@xssoftware.com

Ready to purchase? Click Here!

How to maintain the correct time on your HandPunch Device

It is important to make sure that the time on your HandPunch time clock is correct, otherwise, the incorrect time may lead to issues such as employees punching in late, even though they are early.

Using the Biometric HandPunch Manager, it is very easy to correct the time on the clock.

  1. Launch the Biometric HandPunch Manager and connect to your device
  2. Go to Clock Options
  3. Here, you can easily set the time/date and date format of your clock
    • Clicking the Calendar will set the date to the current date on your computer
    • Clicking the Clock will set the time to the current time on your computer

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In order to automatically set the date and time:

  1. Launch the Biometric HandPunch Manager and go to the Time Service (Do not connect to a device yet)
  2. Click Install service if it has not already been installed. After the service has installed, it will automatically start, however, if the Blue Start button is available, then press the Start button.
  3. Connect to your device and go to Time Service.
  4. Choose how often, and at what time to start using the time service.
  5. Click Save, and then Start.

Your clock will now automatically update itself to the correct time.

For more information, please feel free to call us at 1-888-777-0388 or by sending an email to support@xssoftware.com

Download a 30 day Free Trial here!

How to Restrict Employees from Punching In/Out at specific times

Some of my employees punch in well ahead of their shift start time and they are still in the break room when it is time for them to start. Is there a way to stop my employees from punching in too early?

Certain biometric time clocks have the Time Zone feature, which allows your employee to punch in or out during these time zones. With the Biometric HandPunch Manager, you can create different time zones and assign your users to these time zones according to their schedule.

TimeZone.PNG

For example, on a HandPunch 3000, you can create a time zone from 8:00am to 5:00pm Monday to Friday, and assign it to your employees. These employees will then only be able to punch In or Out between this time.

You can assign 4 different times within a time zone. In this example, employees can only punch in between 8:00am to 5:00pm Monday to Friday, and 12:00pm to 5:00pm on Saturday and Sunday.

For employees to not be considered late, you could consider allowing them to punch in 5-10 minutes before the shift starts. You can then use PayPunch to round registrations before their scheduled shift to the shift start time.

For more information, please feel free to call us at 1-888-777-0388 or by sending an email to support@xssoftware.com

Download a 30 day Free Trial here!

How to Transfer Employees from one Handpunch to Another

I have an user that can punch in at several different handpunch locations. Is there a way I can transfer their handprint to the other devices so I do not need to enroll him at each location?

With the Biometric HandPunch Manager there are different ways to transfer your users.

Quick Transfer

  1. Launch the Biometric HandPunch Manager and connect to the device that has the employee. At the same time, connect to the device that you want to transfer the employee to.
  2. Go to User Manager for both devices.
  3. Find the user that you wish to transfer.
  4. Click on the small box left of the Employee ID and drag this to the User List on the other device.

Transfer.png

Restore from Backup (Tutorial on how to backup/restore your device)

  1. Launch the Biometric HandPunch Manager and connect to the device that has the employee.
  2. Go to Backup/Restore
  3. Navigate to the location where you want to save the backup and select Backup Selected Users
  4. Click Backup and then select the employees you want to transfer.
  5. Close the device and then connect to the device you want to add the employee to.
  6. Go to Backup/Restore
  7. Navigate to the location where you want to save the backup and select Restore Selected Users
  8. Click Restore and then select the employees you want to transfer.
  9. Select Merge if the employees are not currently in the database, or Replace if they are.

For more information, please feel free to call us at 1-888-777-0388 or by sending an email to support@xssoftware.com

Download a 30 day Free Trial here!

How to automatically backup your HandPunch users

Making a backup of your work is crucial, so what about your employees on your devices?

With the Biometric HandPunch Manager, it is very easy to automatically backup the employees on your HandPunch device and restore them if the need arises. You can even transfer employees from one device to another using backups.

To create a backup:

  1. Launch the Biometric HandPunch Manager and Connect to your device.
  2. Go to Backup/Restore.
  3. Navigate to the folder where you want to save the backup.
  4. Name the backup and optionally add details.
  5. Choose if you want to backup all users, selected users or the device options.
  6. Click Backup.

Backup.PNG

To backup your device automatically:

  1. Launch the Biometric HandPunch Manager and to to Backup Service.
  2. Install the service (The service will be started automatically).
  3. Optionally change the path to your backup folder and restart the service.
  4. Connect to your device and go to Backup Service.
  5. Select the Date and Time you would like the first backup to be created.
  6. Select the frequency of your backup.
  7. Select if you want to backup your Users, Device options, or Both.
  8. Make sure Use Backup Service is checked.
  9. If you would like to use these settings for all other devices, click Apply to all devices.
  10. Click Commit

BackupService.PNG

To restore a backup:

  1. Launch the Biometric HandPunch Manager and Connect to your device.
  2. Go to Backup/Restore.
  3. Navigate to the folder where the backup file is (.hcm file)
  4. Choose if you want to restore all users, selected users or the device options.
  5. Click Restore.
  6. You have the choice to:
    • Merge: Adds employees who are not on the device.
    • Replace: Employees from the backup are added to the device. If the employee already exists on the device, they are replaced by the employee in the backup.
    • Rewrite all existing data: Removes all existing data and then restores the backup.

Restore.PNG

For more information, please feel free to call us at 1-888-777-0388 or by sending an email to support@xssoftware.com

Download a 30 day Free Trial here!

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