Archive
Timer Presets
ATR Timer tracks your projects with 1 click – you can start, pause or stop your project just by right mouse clicking on ATR Timer icon. ATR Timer gives an option to choose a client, project and task.
In Advanced Time Reports v.10.0.75 we’ve introduced ATR Timer Presets, to make your timesheet tracking easier. ATR Timer Presets allocate your time to a specific predefined projects and clients.
Biometric Technology Innovation
Biometric technology substantially improves on the benefits of computerized time and attendance, guaranteeing accurate payrolls. By verifying each employee quickly and reliably, biometric systems remove the costs and frustrations of badge administration, delivering an impressive return on investment.
Badge-based systems will continue to play a role in time and attendance, but biometrics make the dream of payroll accuracy “from punch to paycheck” a reality.
Controling Overtime Usage
Paypunch Helps Your Managers and Supervisors Better Control Overtime Usage:
- Paypunch enforces company rounding rules and policies for multiple shifts and departments;
- Paypunch provides all necessary reports identifying overtime usage for better control;
- Paypunch keeps historical data to analyze labor trends and labor costs.
Free Attendance Software Webinar
Unsure if our software is right for you? Need help or wish to ask a few questions? Not a problem, simply sign up for one of our FREE online webinars and our specialist will walk you through.
The purpose of the webinar is to guide you through the process of setting up your organization’s structure in PayPunch, creating reports, and managing employee time and attendance. The presentation is intended for administrators, managers, supervisors, or anyone who is responsible for setting up, managing and monitoring the PayPunch attendance tracking software.
This webinar will cover a comprehensive review of these features and will provide an opportunity to ask in-depth questions on changes and new functionality following the presentation.
Topics to be presented include:
- What is PayPunch
- Managing Companies, Departments, Employees
- Managing Shifts
- Managing Exceptions
- Managing Biometric Clocks
- Registering Employee Attendance
- Generating Reports
- Data Export
Weekly Group Webinar Sessions (open signup)
PayPunch Solutions -> Wednesday @ 1:30PM EST Signup Now
PayPunch ROI
A study published in the ”PayTech” American Payroll Association’s magazine, reports that:
- Human error associated with manual calculation of payroll costs employers between 1% and 8% of the gross payroll
- Manual time card calculation takes about 7 minutes per card
- “Buddy-punching” accounts for up to 5% of the gross payroll
According to the results of annual surveys, on average 4 hours and 18 minutes a week is lost per employee by them coming late, buddy-punching, goofing off, long lunches and breaks and leaving few minutes late to get overtime.
These factors results may surprisingly represent a large portion of the manual timekeeping costs.
Let’s calculate how much average company spends on payroll processing:
| Typical Company 100 employees | |
| Time spent verifying employees hours: | 2 min average per employee / 60 minutes in 1 hour x 100 employees x $20.00 per hour supervisor salary= $66.70 |
| Time spent manually calculating employees hours: | 2 min average per employee / 60 minutes in 1 hour x 100 employees x $20.00 per hour supervisor salary= $66.70 |
| Time spent manually entering employees hours: | 2 min average per employee / 60 minutes in 1 hour x 100 employees x $20.00 per hour supervisor salary= $66.70 |
| Cost of paper timecards: | $0.07 per time card x 100 employees=$7.00 |
| Mistakes in calculating work hours and other human errors: | 40 hour week x $10.00 average employee pay x 100 employees x 4.5% average calculation error= $1,800.00 |
| Time, “unaccounted for”: | 4.3 average number of lost hours per employee per week x $10.00 average employee pay x 100 employees= $4,300.00 |
| Total current unnecessary spending on payroll processing per week: | $6,307.00 |
| Total current unnecessary spending on payroll processing per year: | $327,964.80 |
What would you rather do with your money?
PayPunch FAQ – Multiple Shifts
In our company we have two shifts: 7AM to 1PM and 4PM to 8AM. When we try to apply both shifts to the same employee, one of the shifts becomes grayed out and we cannot assign the second shift.
Mario Bali
Design and Engineering Manager
In the company settings, please select “Multiple Shifts” option. “Multiple Shifts” option allows you to assign employees to various shifts on the same day.
Please note that shifts should not be overlapped.
Registering Employee Attendance
| Add Registration | Use when an employee forgets to punch in or out |
| Edit Registration | Use to change punch in or out times. |
| Delete Registration | Use to delete incorrect punch times. |
| Viewing Attendance Change History | Use to view the details of changes to punch times. |
| Show Deleted Registrations | Use to show a list of all deleted punch times. |
In the Details Working Hours pane, the punch times in black are those that come through the device, or other registration methods, and are rounded based on the rules.
The times shown in blue are the manual inputs that are done when you need to register punch times (for example, an employee forgets to punch in or out; or punched in or out twice, etc.).
Manual records do not get rounded.
Adding a Registration
- Click the Employee Attendance tab from the lower left menu.
- Click Add Registration.
- To add the punch time, select the date and time.
- Enter the name of the person approving the time (Optional)
- Type the reason for the added time (Optional).
Note: History is available only in the Professional and Enterprise Editions when the Track changes option box is selected.
6.Click OK to accept the changes or Cancel to discard.
Editing a Registration
- Click the Employee Attendance tab from the lower left menu.
- Click Edit Registration.
- Enter the new date and/or time.
- Enter the name of the person approving the edited time (Optional)
- Type the reason for the updated time (Optional).
Note: History is available only in the Professional and Enterprise Editions when the Track changes option box is selected.
6.Click OK to accept the changes or Cancel to discard.
Managing Shifts and Rounding Details
This article details the following tasks for managing shifts:
- Create Shifts/Assignments
- Rounding Details
- Rounding Rules
- Block Rounding Rules
After you have created your organizational structure in PayPunch, including Companies, Departments, and Employees, you will need to create shifts. Eachcompany or department can have their own set of shifts. Shifts can be assigned to the following: Employee(s), Department(s), or an entire Company.
To Add a Shift:
- Click Shifts/Assignment from the lower left menu.
- Click Add Shift.
- The PayPunch [Add New Shift] window displays.
- Type a Shift Name, such as First, Second, Day, Night, and so on.
Note: You will need to add different shifts separately.
|
Field Name |
Description |
| Shift Start | The time when the work shift begins. |
| Shift End | The time when the work shift ends. |
| Min. Registration Time | The earliest an employee can punch in before a shift begins.
For example, a shift begins at 8:00 AM, but the employee can punch in at 7:45 AM since the example defines a 7:00 AM minimum registration time. |
| Max. Registration Time | The latest an employee can punch out after the shift ends.
For example, a shift ends at 5:00 PM, but the employee was asked to work for an extra 30 minutes. The employee can punch out at 5:30 PM since the example defines a maximum registration time of 6:00 PM. |
| Break Deduction(min) | This is the time that is automatically deducted from the total daily working hours. For example, if we put 30 in this field, then 30 minutes will be automatically deducted every shift from the total worked hours without employees having to punch out for their break. If you want employees to punch out for their break, then put 0 in this field. |
| Min Working Hours for Break Deduction | This is the number of hours an employee must work before the break is automatically deducted. For example, after an employee works 4 hours (04:00 entered in this field), a 30 minute break [30 would be entered in the Break Deduction (min) field] will be automatically deducted from the employee’s total daily work hours. |
Rounding Details
| Round to (min) | When records come through a time clock device, they can be rounded. For example, put 15 in this field. This means that all times are going to be rounded to the nearest quarter of an hours: 15, 30, 45 and 00. |
| Round Down(min) | Sets the rule on how to round the time. For example, if we put 5 in this field, then the first 5 minutes will get rounded down and the remaining times will get rounded |
| Round Up (min) | This field gets automatically populated based on the Round to and Round Down values. |
Block Rounding Rules (PayPunch Enterprise Edition Only)
|
Registration In |
The Block Rounding Rules in the right pane allows you to set
specific times and overrides any settings in the Rounding Details. This rule applies only when the record comes through the time clock. For example, you can add a rule to Registration In so that if an employee punches in between 7:00am and 8:00am, then the time will be rounded to 8:00am |
|
Registration Out |
Click Apply to create the shift and rounding rules and add another shift or click OK to end the Add New Shift session.
Click Cancel to close the window without saving the information.
U300C-ID Fingerprint Reader with built-in Proximity Card Reader
U300C now also as our other devices comes with integrated Proximity (ID) option to use the reader for multi-factor authentication.
U300C-ID is an innovative biometric fingerprint reader for Time & Attendance applications, offering unparalleled performance using an advanced algorithm for reliability, precision and excellent matching speed.
The U300C-ID features the fastest commercial-based fingerprint matching algorithm and ZK high-performance, high-image quality optical fingerprint sensor. The 3” TFT can display more information vividly, including fingerprint image quality and verification result etc. TCP/IP communication is standard and make sure the data transmission between terminal and PC can be easily done within several seconds.
| Model No. | U300C-ID |
| Fingerprint Capacity | 3000 Templates |
| Transaction Capacity | 100,000 |
| ID Card Storage | 10,000 |
| Communication Protocol | TCP/IP, RS232/485 |
| Verification Mode | Fingerprint, Password , ID Card, Fingerprint+ID Card , Fingerprint +Password +ID Card, Fingerprint +ID Card + Password |
| Operation Voltage | 5V DC 2A |
| Resting Current | 35mA, Working current : 400mA |
| Reader Module | ID Card Reader Module |
| Identification time: | < =2s |
| FAR: | < =0.0001% |
| FRR: | < =1% |
| Operating Temperature | 0C-45C |
| Operating Humidity | 20%-80% |
| Voice Hint | Multi Language Support |
| Dimension | 181 x 129 x 51mm |
| Net Weight | 1.2kg |
Price: $845.99
On Sale: $445.00
Buy Online or Call 1-888-777-0388 to Order!
Monitor Multiple Locations in Real Time.
Keep Your Hand on Your Company’s Pulse!
Paypunch supports multiple locations, departments, shifts and companies;
Paypunch can connect to different HandReader devices – via Network (TCP/IP), Modem or Serial cable
Paypunch provides you with the best control tools over your labor costs and labor allocation
PayPunch eliminates paper cards and all cost associated with paper cards (cards, ribbons, etc.)
PayPunch reduces time needed to verify attendance data
PayPunch reduces time needed to calculate and process payroll
