Switching to a Biometric Time and Attendance System
Employee hour tracking and overall workforce organization has always been a hot topic among managers and supervisors. When taking into account the long chain of procedural steps taken towards simple payroll calculation, the notion of high cost and inefficiency comes to mind. One might suggest the automation of process through a system like PayPunch, but the immediate response is – “How long will it take to implement?”. There is still a significant number of companies that avoid implementing biometric time and attendance systems on prejudice grounds. So now we will break a few frequently associated myths.
Myth #1: Biometric Readers Invade Privacy
A Biometric System implies identification by means of recording and then reading individual human characteristics. In our case we will be referring to fingers and hands. The misconception comes from the fact that the finger print or the hand print information is not stored as an image, instead, it is stored as an alphanumerical sequence. This implies that all employee data that is saved into a biometric device cannot be used in reconstructing the original biometric characteristics of that person.
Myth #2: Biometric Systems are Very Expensive
Some time ago this was true and ,indeed, practically not affordable for smaller companies. But as of now, a small company of 1-25 employees can get a full system under $500! You can be sure that the benefits won’t take long to be seen. For more information please see our PayPunch Combos.
Myth #3: Implementation of a Biometric System Must Take Very Long
Not at all. Here what usually has to be done to get system up and running in a two-location company:
1. Ensure network connectivity between the two locations.
2. Power on and connect devices to a router (at both locations).
3. Install PayPunch and UBD on the server (or any computer where you plan to host your main database).
4. Share the database path.
5. Add devices into UBD (simply add ip address).
6. Create employee id’s in PayPunch.
7. Enroll employees into biometric devices (employee id’s must match the ones from PayPunch).
8 (Optional). Install PayPunch (only) on any addition computers and link to the database path.
After reading you probably can tell that something like what is mentioned above can be done by an average user if closely following instructions. That is not to mention that most companies would usually have an IT technician available.
Myth #4: Scanning Devices Can Only be Used in Offices
While fingerprint readers are indeed suggested to be used only in clean office-type environments, we’ve also got hand readers. Those take into account hand shape and volume leaving out little to no chance of error, while being used in dusty, humid and other dirty environments. In addition, hand punch devices automatically adjust hand information (weight change, aging etc.)